As you move through the classes in school, you will learn speech writing and various other kinds of essays. Similarly, you will learn how to write an application in school as well.
You have to learn about the application format in English and the different kinds of applications that are available.
In this article, we will discuss the application format in English, along with the different kinds available, and check some samples.
What Is An Application Letter?
An application is a formal letter that you write when you want to request permission from a person in a position. You can also apply for leave, a project deadline extension, or a position.
In the corporate world, writing an application is the only way to request a formal setting. This is why knowing the application format in English is an important part of the school curriculum.
For government operations, schools, banks, and offices everywhere, you must apply if you have to make a demand.
Types of Application Letters
Different kinds of application letters are written depending on the kind of request and occasion. However, it can be divided into three broad categories. Those are:
Job Application
Job applications are written to request a position for an opening in any organization. They are sent to the organization’s official email address and the human resource department of the company. You can also drop them off directly at the organization offline.
Academic Application
This kind of application is written for academic purposes when you have to request leaves, fees, activities, scholarships, etc. Any kind of formal request you must make as a student is through an application to the principal or the class teacher.
Personal Application
These are applications that you have to write to get any personal work, such as a loan, passport, visa, travel grant, or other such request.
Application Format in English
Writing an application is not very difficult. You just have to follow a few simple steps. The below-mentioned steps will help you write an application efficiently. Let’s take a look at the ten simple steps:
- Know why you are writing the application. Know the purpose. You have to start with an objective in mind.
- Writing the letter should be planned before you start. This should include drafting all the important topics and ignoring irrelevant information.
- Start with the date. This is the first thing that you have to include in the application.
- Mention your name, designation, location, and the name of the company/bank/school to which you are sending it. You can also include the contact number if you wish to.
- Mention the subject of the application. This is one of the most important parts, as you write the reason behind this application.
- Introduce yourself at the beginning of the application and briefly explain your reason for writing it.
- Start the main body of the application with a warm salutation.
- Then, put all the additional information and explain the subject in detail. For instance, if you request a leave, explain the reason in detail.
- In the conclusion, you have to talk about the request you are making. Remember to thank the receiver and tell them you are looking forward to a positive response.
- You should end the letter with a valediction and provide all your details, like your name, designation, formal address, and your contact number.
A Few Tips For Writing an Application
Here are some tips that can help you with the application letter format.
- Be concise: Your application must be easy to read. Try to avoid jargon and technical terms as much as possible, as the employer or the person concerned might not understand them.
- Be specific: Be specific about your experience and qualifications. Don’t be vague. Mention your accomplishments and how your experience and skills would benefit this company.
- Be positive: Make the application upbeat. Do not talk about your failures and weaknesses. Focus on your strengths and how your contribution can benefit the company.
- Proofread it: Always remember to proofread the application before you submit it. Check carefully for any grammatical or spelling errors.
Sample Application Letter
Here is a sample applicable format in english, which will help you understand the matter better. Let’s consider a student writing an application for leave.
To,
The Principal.
Name of the school
Address of the school
Date:
Subject: Application for leave
Sir/Maam,
I, (your name), a student of class 10, section A, am writing this letter to inform you that I need to take 15 days of leave from my academic schedule from the 15th of April to the 30th of April.
I had a knee injury and will undergo a minor injury during this period. After the surgery, I will need some time to recover before I can join school and get back to my academic schedule. The doctors have suggested bed rest for a while.
I request you to approve my leave for the 15 days mentioned. I will rejoin as soon as my doctor gives me a fitness certificate. For your reference, I am attaching my prescriptions and medical certificate.
Thanking You,
Yours sincerely,
Your name
Occasions For Writing an Application
As I mentioned, there are various occasions when you have to write an application letter. Here are some of the instances mentioned in your daily life when you might need to write an application.
- Sick leave
- Job application
- Requesting transfer from one city to another within the organization
- Resignation letter
- Asking for work from home
- Fee-related query
- Scholarship query
- Asking for a holiday at school or college
- Asking to change the personal information in your bank details
- Requesting leave of any kind
Wrapping Up!
The application format in English is not very difficult to understand. You just have to remember where to put the details and how to frame them. Put in all the right information, and write just as much as you need.
Moreover, try to keep the language simple, so it is easy to understand. Be clear to make them understand exactly what you need. Give authentic information or it can damage your reputation.
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